How To Enable The Documents and Reports Folders
(NOTE: Still haven't figured out the Galleries issue. To see the images, please log into Team System Rocks. Sorry for the inconvenience.)
Have you ever opened up a Team Project, and not been able to access the Documents or Reports folder? Instead of the nice little "+" sign beside the folders, you see that nasty red "x":
If you have never seen this before, it may be because you are always giving yourself administrative access to everything. But sooner or later you will probably encounter it. Its not a difficult problem to fix though, so don't worry.
Let's tackle the Reports folder first. The reports folder is related to SQL Server Reporting Services. If you are seeing the red "x", that indicates you do not have access rights to the report site. To fix that, you need go into SSRS and give yourself Content Manager rights on that report site. Open your web browser and navigate to http:///Reports. Then click on the folder for your team project. Next, click the properties tab at the top of the screen. Then click the Security link on the left hand menu. Here is a partial screen of what you will see:
Now you need to add your user as a content manager. If you have several users, you might want to create a Windows Group, put all the users in that group, and then add that group, instead of adding individual users. In my case, I have only one user, so I'm just going to add them directly. To add them, first I click the Edit Security Item button. It asks me if I'm sure I want to change the permissions from what is inherited from the parent, and I say yes. Next, click the New Role Assignment button. This takes you to a page where you can enter the user (or group), and select their role assignment, as shown here:
Click OK, and the user now has access to the Content Manager role for this particular report site. If you go back into Visual Studio as this user and refresh the Team Project, the user will now have access to all the reports.
Next up is the Documents folder. This folder is related to the Windows Sharepoint Services Team Project site. If you are seeing the red "x", that indicates you do not have access rights to the team project portal site. To fix that, you need to go into the team project portal site and add the user. I want to show you a new way I found to get there. Right-click on the Team Project and select Team Project Settings->Group Membership.
Notice all the text at the bottom. There are links there to both SSRS, and the team project portal. Click the Windows Sharepoint Service Site Administration link, to be taken to the administration area for the team project. Once there, click the Manager Users link. Then click the Add Users button to add a new user. Enter the user name, and select what site group they need to be a member of (Contributor or Administrator):
Click the Next button. You can enter an email address for this user at this point if you want to. Then click the Finish button. Now, if you go back into Visual Studio as this user and refresh the Team Project, the user will now have access to the Documents folder.
One final note: After doing this, you may still encounter a problem when trying to access the documents in the Documents folder. You may be given an error that due to security constraints, the files cannot be downloaded. If this occurs, you need to go into Internet Explorer, and add your Team Foundation Server to your list of trusted sites. Once you do that, you should not see this error message again.